The club places the highest priority on the protection of privacy and is committed to providing adequate guarantees for the protection of personal data being collected. This Privacy Policy provides information about the types of personal data collected through the website https://club.webwizard.top/ (hereinafter referred to as the “Website”) or through the email addresses it maintains, the purpose of processing the data, the way these are managed, as well as your rights in accordance with the General Data Protection Regulation (GDPR) EU 2016/679, Greek law, as applicable, and the current Regulatory Acts of the Hellenic Data Protection Authority.

The club collects personal data of members, such as name, surname, email and/or postal address, contact phone, etc., when and where required, directly from the subjects themselves who act voluntarily, and not through partners or third parties, specifically in the following cases:

i. When you fill out the membership application form, the online contact form, or send an email to the email addresses [email protected], [email protected], [email protected], or [email protected] and enter data such as name, surname, email and/or postal address, contact phone, profession, etc. You are invited to voluntarily fill in the aforementioned personal data if you wish. Please note that the membership application includes specific fields that are completed where necessary to ensure that only necessary data is collected concerning their processing purposes.

ii. When voluntarily subscribing to the newsletter: you enter your email address to receive updates about events, programs, and activities of the St. Nicholas Business Club. The newsletter is sent via the ‘https://titan.email’ platform, which ensures the protection of email addresses and other personal data.

iii. When declaring participation and participating in philanthropic actions, social events, and in general, in the activities of the St. Nicholas Business Club. Specifically, in the case of minors, the St. Nicholas Business Club does not collect data from minors without the prior consent of their legal guardians.

iv. While navigating the Website, we collect data through cookies and the Google Analytics tool, aiming to improve the user experience and collect information about the visitation and type of pages navigated.

v. During your visit to the Website, the server records in a special file (logfile) your IP address, which constitutes personal data, even if we are unable to identify you based on it. Our log files help us record information about the type of browser you are using and other information, such as the date and time of your visit to the Website. The above data is stored for up to thirty (30) days to ensure the security of networks and information from accidental events or illegal or malicious actions that may jeopardize the availability, authenticity, integrity, and confidentiality of stored data and the operation of the Website. During the thirty (30) day period, access to the files is only available to the authorized server administrator, and then the files are automatically deleted.

vi. When members access the special area of the website ‘Members Area – Members Only’, where individuals enter their data, such as name, email address, etc., as members are allowed access to special services, such as the St. Nicholas Business Club’s weekly event program, member photo albums, participation in club activities and actions, as well as to be informed about exclusive offers from the Incentive Providers of the St. Nicholas Business Club. For the Members Area – Members Only section, the following data is stored in the system:

Member number (unique user identifier) Password Email address Name Surname Phone number Language and Timezone (mandatory fields for the system but not used or displayed) The registration process starts through the registration form by the system user, entering the required details such as Name, Surname, Email, Phone, and all the necessary details to complete the application. Subsequently, the system administrator receives a notification of the new registration and activates the user, also entering the Member Number corresponding to them. The new user is informed about the activation of their account and can log in to the system using their username and password.

The club only collects only necessary personal data, according to the purpose for which they are intended, and does not subject them to any further processing in a manner incompatible with the purpose for which they were collected. The St. Nicholas Business Club does not transfer or transmit the personal data of subjects to any third parties, except in specific cases referred to restrictively below and always following the purpose for which they were collected.

The personal data we receive are processed for the following purposes:

i. To create a member account for the applicant and to provide the specified/requested contractual services.

ii. To communicate with you following your request, inquiry, or comment via the Website.

iii. To send you updates regarding the events and activities of the St’ Nicholas Business Club, as well as general activities upon your subscription to the newsletter.

iv. For collecting and utilizing requests, advice, and recommendations aimed at continuous improvement of the services provided in all areas where the St’ Nicholas Business Club operates (member service, catering, social and philanthropic events, etc.).

v. For maintaining a historical record and conducting statistical data regarding the operation of the St’ Nicholas Business Club, which are maintained in a non-identifiable format.

vi. For promoting actions and advertising them to the members of the St’ Nicholas Business Club and third parties, through various means, including print or electronic media, as well as through social networks.

vii. For public safety reasons, a closed-circuit system of monitoring cameras and recording areas operates at the St’ Nicholas Business Club, and there are informational signs in visible areas where cameras are installed, aiming at entrance control, member security, and protection of individuals and goods on the premises of the St’ Nicholas Business Club. Any personal data that may be collected through this system is deleted within fourteen (14) days.

viii. For the defense of the legitimate interests of the St’ Nicholas Business Club and its members, as well as the fulfillment of contractual and legal obligations and rights thereof.

Recipients of your data are the Board of Directors, authorized employees, and external associates of the St’ Nicholas Business Club, who act by order and on its behalf. All the above-mentioned natural or legal persons already have a contractual obligation of confidentiality and protection of personal data they may receive and/or process in any way, always following the purpose for which they were collected. The data collected is under no circumstances disclosed to third parties and is not disclosed or in any way subject to further processing, except as restrictively mentioned in this policy.

As an exception, the St’ Nicholas Business Club may disclose to third parties the personal data submitted for processing in a manner compatible with the processing purposes of this Policy in the following cases:

i. When explicit consent has been given for any form of disclosure of the subject’s data.

ii. When disclosed to third-party providers acting as Data Processors solely within the legal relationship they have with the St’ Nicholas Business Club, providing assurances that they adhere to the appropriate security measures according to the applicable legislation. Third-party providers may be natural or legal persons providing consulting or system development and maintenance services used by the St’ Nicholas Business Club.

iii. In compliance with a law or order of a public or Independent Administrative Authority.

iv. For the defense of legal interests and the fulfillment of obligations and rights of the St’ Nicholas Business Club and its members.

The present policy, posted on the Website https://club.webwizard.top, aims for the most effective protection of privacy. With utmost respect and full protection of the personal data we receive, monitor, and systematically evolve our policies and procedures and seek continuous improvement of our practices and the adoption of new internationally recognized best practices. Therefore, this Policy may be amended at any time and without prior notice, and for this reason, we recommend checking it regularly for any changes.